UC Berkeley Haas School of Business | Groups


Bylaws Last Updated: Jan 2014

Article 1: Name

1.1 The name of this organization shall be the Evening and Weekend MBA Association (EWMBAA, or association) at the University of California at Berkeley, Walter A. Haas School of Business.

Article 2: Purpose

2.1 The EWMBAA has been created by the students of the Evening and Weekend MBA (EWMBA) program at the University of California at Berkeley’s Haas School of Business to be the official representative of the EWMBA student body and its agent to optimize and enrich the EWMBA program experience.

Article 3: Mission

3.1 The mission of the EWMBAA is to catalyze student investment in program excellence and champion the interests of the EWMBA student body.

Article 4: Membership

4.1 All students enrolled in the Haas EWMBA program are considered members of the EWMBAA, with the exception of students who request otherwise in writing to the secretary of the association.

Article 5: Board of Directors

5.1 The affairs of the association shall be governed by a board of directors (board) consisting of the association’s officers and functional vice presidents (VPs).

5.2 The board may vote only on issues that both directly relate to the Haas School of Business and have the potential to affect EWMBA students.

5.3 All matters put to a vote of the board shall be decided by a majority of the directors present, unless otherwise specified in the bylaws, and provided that at least one more than half of the directors be present. Directors may designate a representative to vote in their proxy.

5.4 Each director, except the president, shall have only one vote on matters before the board, regardless of the number of voting positions held. The president may cast a vote only in case of a tie.

5.5 Any matter not addressed in the bylaws may be resolved by a majority vote of the board.

5.6 Directors may not receive monetary or in-kind compensation for services performed in their capacity.

Article 6: Officers

6.1 The board shall include the following four officers, all of whom must be members of the association:

■ President, who shall be the official representative and spokesperson of the association, call and preside over association meetings, ensure that the decisions of the board are executed, and supervise the actions of the board’s committees.

■ Vice president, who shall assist in the president’s duties upon the president’s request, and assume the responsibilities of the president in the president’s absence.

■ Secretary, who shall maintain the integrity of the bylaws and processes of the association; conduct elections and referenda; record, make public and maintain the minutes of all association meetings (including attendance records of directors); and assume the responsibilities of the vice president in the vice president's absence.

■ Treasurer, who shall maintain the accounts of the association, handle the receipts and disbursements of association funds, prepare the annual budget, and present financial reports to the board on a regular basis.

6.2 Any person may hold only one officer position at a time.

6.3 Officers may be removed from office for failure to fulfill their responsibilities by a two-thirds vote of all directors. Upon resignation or removal of the president, the vice president shall become president for the remainder of the term of office. Upon resignation or removal of the vice president, the secretary shall become vice president for the remainder of the term of office. Upon resignation or removal of the secretary or treasurer, the replacement shall be chosen by a majority of the remaining directors for the remainder of the term of office.

Article 7: Officer Elections

7.1 The four board officers shall be elected by a vote of the membership at the end of each fall semester.

7.2 The board shall notify the membership of upcoming elections and allow students to run for office. Interested potential candidates for office must register their intent in writing with the secretary of the association no later than 15 days prior to the election. Elections shall be carried out under the supervision of the secretary, who shall be responsible for keeping the process open and fair to all, and ensuring a confidential ballot. In the event that the secretary is running for office, the election shall be conducted by a neutral person named by a majority of the board.

7.3 Winners of each officer position shall be decided by a plurality of votes cast for that position.

7.4 The terms of office of the officers shall run for one year, beginning the first day after the end of the fall semester and ending the last day of the following fall semester.

7.5 An office for which there is only one candidate shall be filled by that candidate without an election.

7.6 An office for which there is no candidate shall be filled by a person appointed by a majority of the current and incoming officers.

7.7 In the event of a violation of any election rule, and upon confirmation by the board of such a violation within 30 days after an election, the disputed results shall be declared void and a new election for the disputed position shall be conducted within 30 days. Upon confirmation of a violation more than 30 days after the election, the disputed position shall be filled by a person appointed by the board.

Article 8: Functional Vice Presidents

8.1 The board shall consist of any number of functional VPs between seven and twenty six, inclusive. Functional VPs shall have responsibility over functional areas such as academic and administrative affairs, social affairs, social impact, alumni relations and career management services.

8.2 The initial number of functional VPs and their areas of responsibility shall be determined by the incoming president. The incoming president shall propose candidates for the functional VP positions to the incoming board prior to the beginning of each spring semester.

8.3 Functional VPs shall be confirmed by a majority vote of the board officers for one-year terms at the first meeting of the incoming board; for this purpose, the president’s vote shall have twice the value of other officers’ votes.

8.4 Additional functional VPs or vacancies to existing positions shall be filled by the process outlined in articles 8.2 and 8.3.

8.5 A functional VP position may be shared by no more than two people; however, the holders of that position shall collectively have only one vote.

8.6 Any person may hold both a functional VP position and an officer position.

Article 9: Meetings

9.1 Board meetings shall be held on a regular basis, as determined by the directors, during the spring and fall academic semesters; in addition, the president may call special meetings of the board, as needed.

9.2 Board meetings shall be open to the membership and to the public; however, when considering issues it deems highly sensitive or controversial, the board may elect, by a two-thirds vote, to go into executive session (that is, a meeting closed to non-directors).

9.3 Board meetings shall be conducted according to Robert’s rules of order, unless such rules are waived for the occasion by a majority vote of the board.

9.4 The board shall call a meeting of the membership whenever it determines that an issue is of sufficient importance as to demand such a forum.

Article 10: Committees

10.1 Functional VPs shall have the authority to establish and chair committees related to their area.

10.2 The board may name ad hoc committees at any time, which shall be presided over by no more than two chairpersons.

10.3 Committee chairpersons shall report progress and actions of the committees to the board on a regular basis.

10.4 All committees shall be governed by the bylaws and policies of the association, to the extent that they are applicable.

10.5 The board may dissolve committees at any time.

Article 11: Finances

11.1 Operations of the EWMBAA shall be financed through funds including but not limited to a portion of fees paid by EWMBA students.

11.2 The board of directors shall be responsible for administering association funds through an annual budgeting process.

11.3 No member shall have any personal claim on the funds, assets or liabilities of the association.

11.4 Financial records of the EWMBAA shall be made available by the treasurer upon request of any member with two weeks’ notice.

Article 12: Referenda

12.1 Referenda may be initiated by order of the president or board to present specific issues to the membership for adoption. The board secretary shall be responsible for administering referenda.

12.2 Any member may initiate a referendum by submitting petitions bearing the signatures of at least ten percent of the membership. The secretary shall certify the signatures and hold a referendum election within 30 days of receiving the petition.

12.3 With the exception of referenda to amend bylaws, referenda must receive an affirmative vote from a majority of members in order to be adopted, provided that at least one more than half the members cast votes.

Article 13: Amendments

13.1 These bylaws may only be amended through referenda adopted by a two-thirds vote of the members, provided that at least one more than half the members cast votes.

Article 14: Ratification

14.1 These bylaws shall become effective upon certification that two-thirds of the members voting in a special election have elected to ratify the bylaws, provided that at least one more than half the members cast votes.